A generational family portrait experience is a wonderful way to preserve memories. Planning such a session requires thoughtful consideration to ensure everyone is comfortable and the photos turn out beautifully. Here’s a step-by-step guide to help you plan the perfect generational family portrait session.
Scheduling the Session
Coordinate Availability:
- Start by reaching out to key family members to get their availability. Consider using tools like Doodle or Google Calendar to find a time that works for everyone.
- Include family members who may have limited availability or need special accommodations, such as elderly relatives or those with young children.
Select a Date and Time:
- Choose a date and time that works well for the majority. Ideally, pick a time when everyone is likely to be relaxed and in good spirits.
- Be mindful of time zones if family members are coming from different locations.
Confirm with All Parties:
- Once a date and time are selected, confirm with everyone. Send out a detailed message outlining the schedule, location, and any additional instructions.
- Provide options for alternative dates if someone has a potential conflict. Flexibility is key to accommodating everyone’s schedules.
Plan for Contingencies:
- Have a backup plan in case of unexpected changes, such as bad weather for outdoor sessions or last-minute conflicts. It’s helpful to have a few alternative dates or times in mind.
Consider the Family Dynamics:
- Schedule around special occasions or family events that might affect attendance, like birthdays or anniversaries.
- Give ample notice to allow everyone to adjust their schedules and make necessary arrangements.
Selecting the Location
Choose a Meaningful Place:
- Pick a location that has significance to your family, such as a family home, a favorite park, or a special landmark.
Consider Accessibility:
- Ensure the location is easily accessible for all family members, especially the elderly and very young children.
Check for Permits:
- If you’re planning to shoot in a public space, verify if you need a permit and obtain it in advance.
Prepping All Parties
Communicate Clearly:
- Send out a detailed email or message outlining the schedule, location, and any preparations needed.
- Include tips for what to bring, such as water, snacks, and any sentimental items you’d like included in the photos.
Prepare the Kids:
- Talk to the children about the session in a positive and exciting manner.
- Bring along their favorite toys or comfort items to keep them happy and occupied.
Ensure Everyone is Well-Rested:
- Encourage family members to get a good night’s sleep before the session.
- Plan for breaks during the shoot, especially if it will be a long session.
Coordinating Outfits
Choose a Color Palette:
- Select a cohesive color palette that complements the location and the season. Neutral tones, pastels, or coordinated bold colors work well.
Avoid Busy Patterns:
- Opt for solid colors or simple patterns to avoid distractions in the photos. Avoid logos and overly bright colors.
Comfort is Key:
- Ensure everyone is comfortable in their outfits. Pay special attention to the comfort of the elderly and the kids.
Coordinate, Don’t Match:
- Aim for coordinated outfits rather than matching. This allows each person’s personality to shine while maintaining a cohesive look.
Plan for Layers:
- Depending on the weather, plan for layers that can be added or removed as needed.
Final Checklist
- Confirm the date, time, and location with all family members and the photographer.
- Ensure everyone knows what to bring and what to wear.
- Pack any necessary items the night before, such as outfits, snacks, water, and comfort items for kids.
- Have a positive and relaxed attitude on the day of the shoot to help everyone feel comfortable and enjoy the experience.
With thoughtful planning and coordination, your generational family portrait experience will be a memorable and enjoyable experience for all. These photos will become cherished keepsakes for years to come.
